Job Summary:
We are seeking a professional, experienced, and highly motivated Female Front Desk Receptionist to join our team at our office in Business Bay, Dubai. As the first point of contact for visitors and clients, you will play a crucial role in creating a positive first impression and maintaining smooth office operations. The ideal candidate will be fluent in English, possess excellent communication skills, and have the ability to handle tasks independently with a welcoming and professional demeanor.
Key Responsibilities:
Guest & Visitor Management:
Greet visitors and clients in a warm and professional manner, ensuring they feel welcomed and valued.
Direct visitors to the appropriate person or department.
Manage guest sign-ins and issue visitor badges as necessary.
Phone & Email Handling:
Answer and direct phone calls professionally, providing assistance or forwarding inquiries to the relevant department.
Respond to emails and inquiries in a timely and efficient manner, ensuring excellent customer service.
Office Administration:
Handle incoming and outgoing mail, packages, and deliveries.
Maintain a clean, organized, and welcoming front desk area.
Assist with scheduling appointments, meetings, and coordinating office calendars.
Client Relations:
Ensure clients and visitors are comfortable while waiting, providing refreshments or any necessary assistance.
Address any client concerns or questions promptly and professionally.
Independent Task Management:
Ability to handle daily tasks and office-related duties without constant supervision, managing time efficiently and staying organized.
Coordinate and assist with office supply management, ensuring stocks are maintained and items are reordered as necessary.
General Support:
Provide administrative support to other staff members and departments as required.
Assist with various ad-hoc office-related tasks to ensure the smooth operation of the office.
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