Job Detail

Admin and Documents Controller

Posted on Nov 15, 2021
Location: Dubai, UAE
Industry: Telecom / ISP
Job Type: Full Time/Permanent
Education: Diploma
Experience: 5 Years

Job Description

Key Responsibilities:
Project Coordination Support

 Manage the entire life-cycle of localization projects in a fast-paced environment
 Coordinate all the project phases and efficiently predict the lifespan of all the stages of the project
 Will be responsible for all communication (email and calls) with different departments involved (media, translations, account manage, localization PMs located globally etc.)
 Will be responsible for providing timely updates to the on deliveries and schedules and work closely with the engineering manager and production manager
 Liaise with different production centers and PMs to clarify project parameters
 Negotiate deadlines and rates (with vendors) with Project managers
 Establish and maintain excellent relationships with vendors and sal PMs globally
 Monitor and control projects status
 Prepare and maintain project documentation
 Comply with relevant and applicable procedures
 Perform quality checks at various stages of process to ensure quality
 Delivering final deliverables and organizing QA feedba at all stages of the project
 All other tasks as assigned by a manager

Document preparation

 prepare engineering documents on projects
 assist in preparation of simple documentation
 Chair and facilitate meetings where appropriate and distribute minutes to all team members
 Create a project management calendar for fulfilling each goal and objective
 Create, maintain and control the master documentation files.
 Document Updating, formatting, printing for signatures and issuance of documents.
 Scan, image, organize file and retrieve documents; physical and electronic.
 Distribu controlled copies of documents.
 Maintain final word versions for revision purposes to maintain the integrity of the document.
 Support organization and storage solutions.
 Administer periodic review and record retention.
 Review of documentation prior to issuance to ensure compliance with site requirements
 Responsible for distributi of document releases, changes and obsolescence
 Assist in the creation and updating of Standard Operating Procedures and forms specific to the document control processes.
 Clie documentation electronic document handling


Skills Required

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