We are looking for a femaleExecutive Secretary for Managing Director with a proven UAE experience in Office Management
Job Responsibilities:
1- Responsible for supporting high-level of efficient work in office
2- Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, drafting letters, preparing presentations, preparing & submitting tenders, preparing & planning for biddings, Operations Planning and assisting operations & office staff etc.
3- Manage Office Operations and follow up the executions
4- Development&Organize filling system and maintaining hard copy and electronic filing system
5- Ability to work in diverse industries and experience a wide variety of company cultures.
6- Can take decisions independently Experience of handling different lines of Businesses
7- Experience in Business negotiations & Development
8- Conduct research and prepare presentations or repor as assigned.
9- Prepare correspondence and stuff mails & coordinator office management activities.
10- Highly Organize in reporting and summarizing the branch work load
11- Determine matters of top priority and handle accordingly.
12- Prepare agenda for Meeting and preparing minutes of meeting.
13- Help to prepare Office budget &Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
Qualification requirement:
13- Need to speak Russian Language
14- Proven 5years of relevant experience as executive secretary to CEO
15- Proven 3 years of experience in UAE
16- Bachelor or Master Degree in business administration or relative field.
17- Proficient in MS Office and “back-office” software.
18- Familiarity with basic research methods and reporting techniques.
19- Outstanding communication and negotiation abilities.
20- Highly organized, Integrity and confidentiality.
21- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
22- Excellent organizational skills and ability to multitask and prioritize work
23- Excellent spoken and written English
24- Attention to detail and problem solving skills
25- Goal Driven: Proven ability to develop and achieve aggressive results
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