• Preparing, organizing and storing information in paper and digital form
• Dealing with queries on the phone and by email
• Managing diaries, scheduling meetings and booking rooms
• Greeting visitors at reception
• Arranging travel and accommodation
• Arranging post and deliveries
• Assisting staff regarding document issuance
• Taking minutes at meetings
• Managing documents (E.g: MSDS, Certificates) related to the operational activity
• Updating computer records using a database
• Printing and photocopying
• Ordering office supplies
• Maintaining office systems
• Liaising with suppliers and contractors, Sending Emails
• Liaising with staff in other departments, e.g. finance, HR, accounts.
Working Knowledge in UAE
working knowledge of Tally
Good written and verbal communication skills
Manage phone calls and correspondence (e-mail, letters etc.)
Proactive and well organized
ability to work independently with minimum supervision
Proficient in Microsoft Office applications
Fluent in English
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