Goods Issuing
- Ensure that Purchase Ord List is approved in the Purchasing Module.
- Ensure that quantities received are tallied with invoice, excess quantities other than the ordered should not be accepted.
- Verify goods ordered and not received, follow up with the Purchasing department for non-delivery or short deliveries item for necessary action.
- If goods are not available with suppliers or part delivered due to non-availability inform relevant department and F & B Controller for necessary action.
- Ensure that Kitchen Representative is present to check the quality of perishable item.
- Ensure that Invoice is countersign by the person who carried out the quality checks to confirm that goods received met the hotel specification.
- Check the expiry dates and the lifespan before accepting the goods. Goods with expired date, damage, dented or rusted-canned goods should not be accepted under any circumstances.
- Ensure that all invoices are stamped and sign for acknowledgment of the receipt on the column provided.
- Ensure proper signature on Invoices of Beverage, Engineering and General Store before updating in the system on daily basis.
- Generate Daily Receiving Report and forward to Materials Controls along with the invoice, Invoices are to be arranging as per GRN number.
Supplier Checks
- Ensure Supplier Vehicle is Clean Tidy and temperature is maintained as per HACCP specification.
- Ensure that Product Expiry dates, batch and Product Temperature checked as per HACCP guidelines.
- Ensure any Expired or bad quality items supplied by any supplier are informed to Materials controller / Hygiene Officer immediately for necessary action.
- Ensure Completed Delive Record forms handed over to Quality Assurance Department by the month end for record purpose.
- Ensure Supplier Gate passed is valid and forward the necessary documents for renewal before it get expires.
General
- If required for proper functioning of the department, you may be assigned from time to time with other duties including assisting staff with their job functions.
- This Job description will be reviewed and amended whenever changes are necessary.
- A degree in a relevant field or a combination of secondary education and experience.
- Self-motivated, structured, disciplined and can motivate a team.
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